Filing calendar and deadline tracking
Every filing for every company on one calendar, with its status: due, late, filed, or waiting on the agency.
Regulatory filing software
Clarity in every filing.
Clear guidance. Steady progress.
One place for every filing your companies owe. See what is due, forward agency notices straight in, prepare each filing from your own data, and keep proof of every submission with the filing it belongs to.
Built for telecommunications providers and the consultants who file for them.
All companiesSample data
7Due soon
1Late
3Notices to review
12Filed, proof on file
State USF returnHarbor Voice LLC
Due in 6 days911 surcharge returnPinecrest Fiber Co.
LateBusiness licence renewalNorthgate Telecom Inc. · Sample City
DraftFCC Form 499-QNorthgate Telecom Inc.
Agency receivedCommission annual reportHarbor Voice LLC
AcceptedIllustrative interface. Company names and figures are fictional.
The problem
Filing work is spread across too many places.
A multi-state telecom company can owe hundreds of filings a year. The record of them often lives in spreadsheets, calendars, folders and email, and one person holds it together.
Scattered lists
What each company owes is written down in several places, and none of them is complete.
Disconnected deadlines
Due dates live in calendar reminders, separate from the filing, its status and its paperwork.
Notices buried in email
Agency notices and confirmations arrive in an inbox and have to be saved and matched by hand.
Proof that is hard to find
It takes a search through folders to show what was filed, when, and the confirmation number.
Repeated data entry
Figures are typed from reports into worksheets, then typed again into the form.
Unclear review status
It takes an email thread to learn who checked a filing, what changed, and whether it was sent.
Platform
One organized place for every filing.
From the first reminder to the stored confirmation, the whole filing is kept in the same place: the deadline, the numbers, the review and the proof.
Telecom and general business filings
FCC and state telecom filings sit beside personal property tax returns, business licences and annual reports, down to county and city level.
Multiple companies and legal entities
Keep each entity's FEIN, FRNs, 499 Filer ID and state accounts on record. Link parent and child companies, and view them together or one at a time.
Forward-in email
Forward a notice or confirmation to your FilingIQ address. It is read automatically and posted to the right filing, with nothing to fill in.
Proof of filing and audit trail
The agency confirmation is stored with the filing it belongs to. Every change is recorded with who made it and when.
Reminders and monthly returns
Email reminders before each due date. Routine monthly returns are quick to record, so annual filings are not buried.
Filing preparation
FCC Forms 499-A and 499-Q and selected state regulatory reports. Upload the revenue data you already produce and map it to the form once.
Validation and reconciliation
Checks compare totals, flag gaps and unmapped items, and show movement against the prior period. Each figure links back to its source rows.
Review, approval and team roles
Approve a locked version of the filing. Preparers, reviewers and certifying officers each have their own sign-in and their own step.
How it works
Your filing workspace. One step at a time.
Every filing follows the same path, so you always know where it stands and what comes next.
Gather data
Forward agency notices to your FilingIQ address and upload the reports the filing depends on.
Prepare and validate
Map the data to the form and run the checks. See what is missing before you submit.
Review and approve
A reviewer signs off on a locked version. Accepted warnings are recorded with a reason.
Submit with authorization
Your authorized officer certifies and submits, using the method the agency requires.
Retain records
The confirmation, the filed version and its history stay together for the next audit or amendment.
Submission stays with the people authorized to do it.
How a filing is submitted depends on the agency, the method it supports and who is authorized to certify. FilingIQ prepares a ready-to-file package and an entry checklist, then records the confirmation. It does not replace required certifications or approvals.
Product preview
See where every filing stands.
Sample screens from FilingIQ. Company names, people, amounts and reference numbers are fictional.
Upcoming filingsSample data
State USF returnHarbor Voice LLC · State level
Due in 6 daysTelecom tax returnNorthgate Telecom Inc. · State level
Due in 11 daysBusiness licence renewalNorthgate Telecom Inc. · City level
DraftPersonal property tax returnPinecrest Fiber Co. · County level
Not startedFCC Form 499-ANorthgate Telecom Inc. · Federal
Not startedFilter by company, level, kind of filing or status.
Forwarded noticeSample data
Payment confirmation: State USF returnForwarded today, 10:12 am · 1 PDF attached
Needs one clickCompanyHarbor Voice LLC
Confirmation number and amountSAMPLE-778812 · $2,418.36
Proposed changeMark as Agency received
AcceptThe confirmation is attached as proof. Status and due date changes wait for your click.
Preparation checklistSample data
Revenue data uploaded2 files, unchanged copies kept
Categories mappedAll 38 revenue categories mapped
Reconciled to control totalDifference $0.00
Warnings reviewed2 of 14 checks need your acceptance
Approved for filingWaiting on review
FCC Form 499-A · Northgate Telecom Inc.
ValidationSample data
12 of 14 checks passed2 warnings need your acceptance
Needs reviewInterstate revenue is up 18% on the prior yearConfirm the change or correct the source data.
Warning3 invoices have no service stateTotal $4,210.00. Assign a state or exclude with a reason.
WarningTotals match the control totalChecked against the uploaded ledger summary
PassedBlocking errors stop progress. Warnings need a recorded acceptance.
Approval statusSample data
PreparedM. Okafor · Version 3
DoneReviewedD. Reyes · 2 warnings accepted with reasons
DoneOfficer certificationAssigned to L. Brandt
WaitingVersion 3 is locked. A change creates version 4 and needs a new approval.
Submission recordSample data
StatusAgency received
Proof on fileConfirmation numberSAMPLE-000-1234
Submitted byL. Brandt, in the agency's filing system
Stored with this filingConfirmation receipt (PDF), filed version, change history
A filing cannot be marked received without the agency confirmation.
Who it's for
Built for the people who do the filing.
Compliance and regulatory teams
Replace calendar reminders and partial lists with one record of what each entity owes, what was filed, and the proof.
Finance and accounting teams
Controllers can see how reported revenue ties to the ledger, and trace any figure on a filing back to its source.
Consultants with several clients
See every client's filings on one dashboard, switch to a single company when you need to, and keep each client's records separate.
Starting with telecom
Telecommunications first. Other regulated industries later.
Telecom providers file with the FCC, USAC, state commissions and local offices on overlapping schedules. FilingIQ is built around that work.
Telecom filings
- FCC Forms 499-A and 499-Q
- CPNI and robocall mitigation certifications
- State universal service and 911 returns
- Commission reports and fees
General business filings
- Personal property tax returns
- Business licences and renewals
- Secretary of state annual reports
- Registered agent renewals
FilingIQ tracks each of these with its due date, status and proof, and you can add any other recurring filing. Guided preparation covers FCC Forms 499-A and 499-Q and selected state regulatory reports.
Accountability and visibility
A clear record of who did what, and when.
With FilingIQ, the answers to "was this filed?" and "where did this number come from?" are one click away.
Supporting documents
Notices, workpapers and agency confirmations are stored with the filing they support.
Change history
Every change to a filing or a company record is kept with the person and the time.
Proof required
A filing cannot be marked received until the agency confirmation is on file.
You approve the changes
When a forwarded notice would change a due date or a status, FilingIQ proposes it and you accept.
Fixed calculations
Filing figures come from explicit, versioned rules. The same inputs give the same result every time.
Approval records
Approvals apply to a locked version. Any later change needs a new approval, and the record shows both.
FAQ
Questions, answered plainly.
Which filings does FilingIQ cover?
Any recurring filing, federal, state, county or city. That includes telecom filings such as FCC Forms 499-A and 499-Q, state universal service and 911 returns, and commission reports, and general business filings such as personal property tax returns, business licences and annual reports. Guided preparation covers FCC Forms 499-A and 499-Q and selected state regulatory reports. Ask us about the states you file in when you request a demo.
Can I manage more than one company?
Yes. FilingIQ is built around multiple companies and legal entities, each with its own identifiers, filings and records. Parent and child companies can be linked, and you can view them together or one at a time.
How does the forward-in email work?
Your account has its own address. Forward a notice, confirmation or agency letter to it and FilingIQ reads it, works out the company and the filing, and posts it there. Mail is accepted only from sender addresses you register. Anything that cannot be placed with confidence waits in your notices inbox.
Does FilingIQ change my filings on its own?
A forwarded confirmation is attached to its filing as proof. A change to a due date or a status is proposed, and takes one click from you to accept.
How do review and approval work?
A filing moves through preparation, validation, review and approval. Approval applies to a locked version, and any later change needs a new approval. Preparers, reviewers and certifying officers each have their own sign-in.
Does FilingIQ submit filings to the agency for me?
No. FilingIQ prepares a ready-to-file package and an entry checklist. Your authorized officer certifies and submits in the agency's own system, and FilingIQ records the confirmation.
Does FilingIQ calculate taxes on invoices?
No. Your billing system and tax engine keep doing that. FilingIQ works with the reports they produce to prepare and track regulatory filings.
Does FilingIQ guarantee compliance?
No software can. FilingIQ helps you organize the work, shows what is due and what is missing, and keeps the record. Responsibility for each filing stays with the company and the officer who certifies it.
How do I get started?
Leave your work email in the form below. We will set up a time to walk through FilingIQ using your own list of filings.
Request a demo.
See FilingIQ with your own filings. Leave your work email and we will set up a time to walk you through it.